---
title: Set up your studio preferences
description: Set your studio branding, contact information, slideshow preferences and PDF wording, then check them with a practice order.
url: "https://viewips.com/docs/settings-preferences/"
updated: "2026-10-12"
category: Studio setup
---

# Set up your studio preferences

Open **File → Settings…**. The six tabs cover Studio, Branding, Slideshow, Tax, Terms, and Performance.

Choose the checkmark labeled **Save changes** to apply your changes. Cancel or closing the window discards them. If a value needs correcting, IPS Viewer takes you to that tab and prevents saving until it’s fixed.

## Studio

Enter your studio name, phone, email, and website. You can also add a street address, city/state/ZIP, and custom receipt text. Preview a PDF afterward to check the details your clients will see.

## Branding

Choose an accent color and use **Change logo** to select your logo. The **Logo file location** shows which file is in use.

Logos can be PNG, JPG, JPEG, BMP, TIF, or TIFF. This list is for logos; photo importing supports its own set of formats.

**White logo in viewer** and **Black logo on receipts** control how the logo appears on each background. Check both, especially if your original logo is light.

## Slideshow

Set **Seconds per slide** and **Crossfade (sec)**, then choose whether to loop. Slide duration is saved as a whole number of at least one second. Crossfade must be zero or greater.

For background music, choose a file or folder. Supported formats are MP3, WAV, WMA, and M4A. When you choose a folder, the copied music is limited to 250,000,000 bytes; that folder limit doesn’t apply to a single selected song.

IPS Viewer keeps local copies of selected default assets for offline use. These copies don’t include client photos. Choose music you have permission to use.

## Tax

Enter your sales-tax rate from 0 to 99.999%. Set each product’s and add-on’s taxable status in Price Lists.

Check a practice order after changing the rate. Existing sessions keep their saved tax policy, so a new studio default doesn’t automatically change earlier orders.

## Terms

Enter your studio terms and choose whether to add a signature line. Replace any sample wording with your own terms.

The model release is separate. Turning on **Include model release on receipts** adds that section and a signature line even if the release text is empty. Leave it off if you don’t want that section, and check the PDF before sharing.

A template or signature line doesn’t mean the wording suits your business or that the document has been signed.

## Performance

Try **Use extra memory for faster large sessions** with a typical session on your appointment computer. Compare the result before making other changes; extra memory won’t improve every workload.

Keep your sessions and source photos backed up while troubleshooting. After saving settings, check both the viewer and a sample PDF.

## Related guides

- [Products and prices](https://viewips.com/docs/price-list-setup/)
- [Slideshows](https://viewips.com/docs/slideshow/)
- [Client display](https://viewips.com/docs/second-screen/)
- [PDF order summaries](https://viewips.com/docs/pdf-order-receipt/)