Choose Order Review → View PDF to create a PDF of the accepted order and open it in your computer’s PDF viewer.
Finish the order first #
Check products, sizes, quantities, add-ons, notes, discounts, tax, payments, and balance. Apply or discard any unfinished Quick Order entry when prompted, then save the .IPS session.
Generate a fresh copy #
View PDF creates a Letter-size document in a temporary preview folder. It captures the order at that moment. If you change the order, choose View PDF again; the document already open in your viewer won’t update.
Save it in your client records #
The preview lives under the Windows temporary folder in IPSViewerLite/Previews. Use your PDF viewer’s save or copy command to keep it permanently. The command depends on which viewer you use.
Open the saved copy to confirm the location and contents. Keep it with the .IPS session and source-photo records. The PDF doesn’t replace those files.
Read every page #
Check branding, contact details, filenames, thumbnails, products, sizes, quantities, prices, add-ons, order-wide charges, discounts, tax, payments, and balance.
Photo, item, item-add-on, order-add-on, and whole-order notes can print. Payment references and notes can print too. Keep private internal comments elsewhere.
Check long notes around page breaks and make sure each instruction belongs to the right item. Order thumbnails reflect the appearance recorded at purchase time, which may differ from later source-photo edits.
Terms and signatures #
Review File → Settings… → Terms. You can include studio terms with an optional signature line. The model-release section is separate and adds its own signature line when enabled, even if its text is empty.
Replace sample wording and turn off sections you don’t need. A signature line doesn’t provide electronic signing or confirm that someone signed.
Payment status #
The PDF shows the payments entered in the session. If an order is unpaid or partly paid, the summary shows its remaining balance; it doesn’t prove payment in full. Confirm real payments through your provider.
If it won’t open #
Check that Windows has a PDF viewer associated with PDF files. If generation reports a missing logo, check the selected logo and local copied asset in studio settings.
If it still fails, keep the session and source photos, note the full error, and contact support.
After a correction #
Correct the order, save the session, and generate a new PDF. Save and check the replacement, and make clear which version should be used for production.
Remove unnecessary private information before sharing. Use your production files and clear notes for the finished products; the small PDF thumbnails are primarily there to identify the photos and their recorded appearance.
